Job Description

Job Description

Job Description

Seeking a part-time administrative assistant to provide short-term support to an established nonprofit in the Port of Newark, and to provide as-needed emergency back-up support on a longer-term basis. The part-time Administrative Assistant will greet, assist, and provide direction and information to clients, visitors, and other guests of the organization and will coordinate transportation for the individuals the organization exists to serve. The ideal candidate will be an individual living in close geographical proximity to the Port of Newark, who has a heart for humanitarian work, and who has significant flexibility in their schedule.

Days and hours are Monday through Thursday 2:15 PM to 5:30 PM, Friday 2:15 PM through 9:00 PM - total 21 hours 15 min each week.

Duties/Responsibilities:

• Greets clients, visitors, and guests; determines the purpose of each person’s visit and directs or escorts him or her to the appropriate location.
• Answers and screens WhatsApp messages received from seafarers regarding their transportation needs coming from and back to their vessels in the Port of Newark, and coordinates with evening shift driver to schedule transportation for those seafarers.
• Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.
• Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
• Performs administrative and clerical support tasks.
• Performs basic filing and recordkeeping.
• Performs other duties.

Required Skills/Abilities:

• Excellent verbal communication skills.
• Excellent interpersonal and customer service skills.
• Well-organized.
• Basic understanding of administrative and clerical procedures and systems.
• Proficient with Microsoft Office Suite or related software.
• A positive outlook and demeanor.

Education and Experience:

• High school diploma or equivalent required.

Physical Requirements:

• Prolonged periods of sitting at a desk.
• Must be able to lift up to 15 pounds at times.

Our mission is to serve mariners and seafarers. Guided by the core values of compassion, dependability, and integrity, we are committed to ensuring their safety and well-being. Learn more about our mission areas.

Company Description

Our mission is to serve mariners and seafarers. Guided by the core values of compassion, dependability, and integrity, we are committed to ensuring their safety and well-being. Learn more about our mission areas.

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