Job Description

Job Description

Job Description

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Now Hiring: Now Hiring: Administrative Assistant / Bookkeeper

Panama City Beach, FL | Full-Time | On-site | The Summit Owners Association

About Us

The Summit Owners Association, located directly on the white sands of Panama City Beach, is a vibrant community serving full-time residents, vacationing guests, and timeshare owners. Were currently seeking a detail-oriented and dependable Administrative Assistant / Bookkeeper to join our on-site team and help keep our office and finances running smoothly.

Position Summary

As our Administrative Assistant / Bookkeeper, youll play a key role in supporting both the day-to-day administrative needs and the financial operations of the Association. From greeting owners and guests to managing QuickBooks, reconciling accounts, processing payroll, and preparing reports, this is a hands-on role that requires accuracy, integrity, and great communication skills.

Key Responsibilities

• Provide administrative support and serve as the first point of contact for owners, guests, vendors, and contractors.
• Manage bookkeeping functions using QuickBooks, including accounts payable/receivable and general ledger entries.
• Prepare monthly financial statements, assist with annual budget, and work with external accountants and auditors.
• Process payroll, maintain accurate records, and ensure compliance with applicable laws and association policies.
• Support Board of Directors meetings (e.g., preparing reports, transcribing minutes,).
• Maintain filing systems, track contracts, and assist with special projects and office tasks.

What Were Looking For

• Experience: Minimum 2 years bookkeeping/accounting experience. Condominium, Home Owner Association, or property management experience is a plus.
• Education: Associate degree in Accounting, Business, or related field preferred.
• Skills: Proficient in QuickBooks, Microsoft Office (Excel, Word, Outlook), and general office software. Strong organizational, multitasking, and customer service skills.
• Attributes: Trustworthy, detail-oriented, and able to handle sensitive financial and personnel information with discretion.
• Other Requirements: Valid Florida drivers license and ability to pass a background check.

Schedule & Compensation

• Hours: MondayFriday, 8 a.m.4 p.m. (occasional evenings/weekends for meetings)
• Status: Full-time, non-exempt
• Compensation: Competitive pay based on experience and qualifications. Benefits discussed during interview.

Panama City Beach, FL | Full-Time | On-site | The Summit Owners Association

Job Tags

Full time, For contractors, Work at office, Immediate start, Afternoon shift,

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