Job Description

Administrative Secretary

495925

Bismarck, North Dakota, United States

SW Campus - Bismarck

Administrative/Professional

Full-time Staff

Closing on: Jan 20 2025

Salary/Position Classification

• $39,000+/year annual, Dependent on Experience, Non-Exempt (Eligible for overtime)
• 40 hours per week
• 100% Remote Work Availability: No
• Hybrid Work Availability: No

Purpose of Position

This position provides administrative secretary support for the Southwest Campus Associate Dean, faculty and staff. Duties include providing general and educational services support to the Southwest Campus; supporting local IT needs, website design and maintenance; and acting as the department records coordinator for the campus.



Duties & Responsibilities

Provide administrative secretary support for the Southwest Campus Associate Dean, faculty and staff

• Serve as receptionist, greet visitors, answer telephone, take messages, mail, and provide information.
• Liaison with doctors, hospital/clinic personnel, and medical school personnel.
• Act as resource person for the Southwest Campus office.
• Manage calendar, maintain conference room and classroom schedules.
• Coordinate and assist with events, functions, and meetings.
• Assist in maintenance of Southwest Campus teaching faculty database.

Provide general and educational services support to the Southwest Campus

• Primary coordinator of student orientation and onboarding, student events and other functions.
• Oversee, organize, and coordinate 4th year medical student schedules
• Manage and maintain the software needed for fourth year student evaluations, grading, and scheduling.
• Organize and coordinate 3rd year Inter-professional development and career exploration scheduling
• Assist with coordination of required tests and training; to include proctoring, scheduling and arranging in person and/or zoom
• Primary for coordinating Basic Life Support and Advanced Cardiac Life Support for students.
• Assist in coordination of student community service events at local grade schools, high schools, and colleges.
• Organize continuing education and professional development for students.

Local IT needs and website design and maintenance

• Troubleshoot any issues with testing laptops before test day.
• Work with Grand Forks campus IT to help resolve issues with desktops, laptops and meeting rooms.
• Primary website design and upkeep for the Southwest Campus
• Assist with IT inventory and equipment updates.

Records Coordinator for the Southwest Campus and other educational programs

• Serve as a records coordinator for the Southwest Campus, following guidelines for the creation, retention, and destruction of records; respond in a timely and accurate manner.

Required Competencies

• Knowledge of UND policies and procedures
• Excellent oral and written communication skills.
• Aptitude for learning new software and systems.
• Good customer service skills interacting with various people.
• Ability to organize and prioritize tasks.

Minimum Requirements

• High school diploma or GED
• Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire.

Preferred Qualifications

• Related experience in an office and/or medical setting

To Apply: Complete online application, attaching a resume and cover letter

Please note, all employment postings close at 11:55pm CST.

Position Benefits

Benefits include single or family health care coverage (UND pays the full premium), life insurance, employee assistance program, retirement plans with generous employer contributions, annual & sick leave in addition to 10 paid holidays.

Optional benefits include supplemental life, dental, vision, flexible spending account, supplemental retirement plans.

UND also offers an employee tuition waiver and a variety of professional development opportunities.

Find out more about UND's great benefits and perks here!

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Departments

Departments

SW Campus - Bismarck

Categories

Categories

Administrative/Professional

Employment Type

Employment Type

Full-time Staff

Locations

Locations

Bismarck, North Dakota, United States

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Additional Information

Find out why Grand Forks is Cooler.

All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.

Need help?

Please email the Human Resources Department at [email protected] or contact us by phone at 701.777.4226. If you anticipate needing any type of accommodation to participate in any portion of the University's employment process, including completion of the online application process, please contact our office in advance of your participation or visit.

Veteran’s Preference

Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 or a copy of NGB 22 from National Guard or Reserve (with a unit located in ND) or certification from the applicant's unit command that the individual is expected to be discharged or released from active duty in the uniformed services under other than dishonorable conditions not later than one hundred twenty days after the date of the submission of the certification. If claiming disabled veteran status, proof of eligibility includes a DD-214 and a current letter of disability dated within the past year.

Confidentiality of Application Materials

Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three or more finalists who will be invited to campus.

EEO Statement

The University of North Dakota is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or other protected characteristic. Women, minorities, veterans, individuals with disabilities, and members of other underrepresented groups are especially encouraged to apply. Applicants are invited to provide information regarding their gender, race and/or ethnicity, veteran’s status and disability status as part of the application process. This information will remain confidential and separate from your application.

Clery Statement

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at UND.edu. You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.

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