Job Description

The Assistant City Manager is an executive staff management position and a member of the City Manager’s Cabinet. Assists the City Manager in a variety of assignments relating to organizational goals and objectives, strategic planning and priorities, capital improvement planning, city wide initiatives, special projects, operational efficiencies, fiscal affairs, and administrative operations. Assignments may include the oversight of specific departments and responsibility for executing certain community engagement initiatives. The Assistant responds to inquiries from the City Council and the public and oversees and participates in the planning and administration of major projects and programs. This position works collaboratively with Deputy and Assistant City Managers, Department Directors, Assistant/Deputy Directors, and other senior leadership within the organization to support the City Manager. This is accomplished by serving as a trusted advisor and analyst to the City Manager, overseeing internal and external commitments, ensuring priorities are strategically managed and results measured, and service delivery meets and aligns with established organizational performance standards. Responsibilities Plans, organizes, and coordinates the operational and administrative functions of key city departments and/or management support divisions, as assigned by the City Manager. Leads and directs department directors, facilitates a congruent administrative services team within the organization and ensures continuous improvements across organizational-wide programs and special projects by fostering psychological safety, active listening, and collaboration across portfolios, ensuring diverse perspectives are valued in decision-making. Manages the development, analysis, and administration of budgets for reporting departments, evaluates policies and procedures, presents recommendations for revisions to the City Manager, administers assigned projects and monitors progress. Coordinates staff and consultant presentations, ensuring timely preparation and delivery of agenda materials to the City Council, coordinating, and facilitating briefings to Council Committees and monitoring completions of assigned tasks with clarity about roles and responsibilities to prevent assumptions about expectations or authority. Participates in annual planning retreat, Councilor orientation, onboarding new employee program and office staffing. Recruits and manages staff leadership to execute programs, policies and systems and provides broad policy oversight of administrative support services including budgetary and human resources needs. Consults and collaborates with executive staff and senior departmental leadership and provides advice and counsel on complex management issues, organizational structure, feasibility and the potential impact of varying courses of action; coordinates interdepartmental program elements with City-wide goals. Works as a strategic partner with executive management team to assist with defining action plans and developing ideas/strategies to fill business process gaps that impact the organization's mission and strategic plan. Manages and monitors annual action plans of assigned department in support of Council's strategic priorities. Ensures that departmental goals are incorporated into performance objectives and provides direction and oversight for monthly progress reporting. In collaboration with the City Manager, provides leadership and management direction to planning and executing team building, professional development and annual retreats for executive and senior level staff while equipping staff with independence and tools to lead, not just participate. Represents the City Manager at various internal and external events to further the City's employee and community engagement initiatives and uses these opportunities to serve as a strategic advocate, aligning messaging with long-term community outcomes. Collaborates across City departments to determine quality and adherence of work, manages workflow and the exchange of information and ensures compliance with established policies and procedure. Reviews and analyzes major City studies and reports for impacts upon the community and organization. Assists in community engagement events that showcase City departments and priorities and produces and records meaningful community dialogue and conversations and ensures curiosity-driven dialogue that incorporates community voices into decision-making. Supports the facilitation and implementation of City Council's Strategic Plan and monitors organizational and stakeholder performance toward strategic plan goals and priorities. Recommends and develops policy changes to the City Manager. Embeds transparency and clarity in role expectations. Fosters active listening, curiosity, and psychological safety. Aligns advocacy with long-term community outcomes. Equips staff with independence and tools, not just oversight. Models feedback as growth opportunities, not as a threat. Responsible for appropriate use and maintenance of City equipment, tools and other resources, including work time. Regular and reliable attendance. Requirements Any combination of education and experience equivalent to a Bachelor's Degree in public administration, accounting, economics, business, or other related field. AND at least 4 years of experience in a director-level, or equivalent or higher-level, position. Demonstrated experience as a senior member of a management team. Required to successfully pass a pre-employment background check and pre-employment drug screen. Preferred Qualifications Master’s degree. Preference for experience with collective bargaining and finance. 5 or more years in a director-level or equivalent position. The hiring amount for the Assistant City Manager position(s) is not to exceed $205,000.00 annually. Starting offer is based on applicable education, experience, and internal equity. This is a full-time, exempt, position which provides excellent benefits including 13 paid holidays plus 1 floating holiday, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, City's retirement options, gym membership reimbursement, tuition reimbursement, and continuing education/training opportunities. #J-18808-Ljbffr City of Charlottesville

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