Job Description

Client Job Description

Ultimate Staffing is partnering with a premier heavy‑civil contractor in Hackensack, NJ on a Direct‑Hire Contracts Associate search. If you're a Contracts Specialist / Administrator looking to join a growing team-and advance into larger, more complex projects-read on!

Position: Contracts Specialist

Location: Hackensack, NJ (On‑site)

Employment Type: Full‑Time/Direct Hire

Job Summary

You'll lead the day‑to‑day work of our client's Estimating Department, supporting he preparation, review and administration of contracts. Ensuring the company is compliant with policies and legal requirements.

This role requires close collaboration with various internal departments to ensure Contract execution aligns with best business practices

The team pursues work throughout NJ, NY, PA, DE, MD, and VA.

Key Responsibilities

• Assist in preparing bid packages for the estimating department by gathering required documentation, coordinating project details, ensuring specifications are clearly outlined, and aiding in the review of submissions to meet industry standards and client expectations.
• Obtain certificates of insurance (COI) and insurance quotes
• Obtain price quotes and bonds for projects
• Serve as the liaison between various parties (internal and external) during the contract development and negotiation stages.
• Review contract terms and conditions to ensure compliance with company policies and applicable regulations.
• Prepare and administrate subcontract requests from Project Team
• Reviewing Process subcontract for accuracy
• Review all documents for compliance
• Complete execution of subcontract

Qualifications

• High School Diploma or equivalent.
• Minimum, of 3-5 years' experience as a Contract Associate/Administrator
• Previous experience in a contract management or legal support role preferred
• Experienced in handling the public bidding process for a construction company preferred
• Technical and innovative skills
• Overall knowledge of MS Office

Benefits

• Medical, Dental, and Vision insurance
• Life insurance
• Paid Time Off & Paid Holidays
• 401(k) with company match
• Performance‑based Bonus Structure
• Employee Stock Purchase Plan
• Tuition Reimbursement & Professional Development

Salary - 52k-60k

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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