Job Description

Key Responsibilities:

Shop and Staff Management:

• Lead and supervise a team of mechanics and support staff, managing daily workflow, scheduling, payroll, and addressing employee performance concerns.
• Assign and oversee mechanic duties, ensuring accountability, efficiency, and high-quality outcomes.
• Maintain a structured, professional shop environment.

Fleet Maintenance and Preventative Scheduling:

• Create, maintain, and enforce a detailed preventative maintenance schedule for all buses, vans, and other company vehicles.
• Ensure timely and complete adherence to all scheduled maintenance, minimizing vehicle downtime and maximizing reliability.
• Regularly review and adjust the schedule based on fleet needs and operational priorities.

Inventory and Budget Management:

• Oversee parts inventory, maintaining adequate supplies and managing vendor relationships.
• Control shop expenditures, negotiate competitive pricing, and ensure cost-effective procurement of parts and materials.
• Manage budgets effectively to optimize departmental spending.

Safety and Regulatory Compliance:

• Ensure strict compliance with DOT, FMCSA, and FTA regulations through regular vehicle inspections and thorough documentation.
• Coordinate closely with the safety department to reduce incidents and proactively address compliance issues.
• Implement corrective actions promptly to maintain regulatory standards and minimize operational disruptions.

Emergency Response and Flexibility:

• Coordinate rapid responses to unexpected breakdowns or emergency repair needs.
• Occasionally run errands for urgent parts or supplies to keep the fleet operational and minimize downtime.

Reporting and Documentation:

• Maintain accurate records of all repairs, maintenance tasks, employee schedules, payroll data, and regulatory compliance documentation.
• Generate and deliver regular detailed reports to upper management regarding fleet maintenance status, challenges, and improvement recommendations.

Qualifications:

• At least 2 years of direct diesel mechanic experience, specifically with large commercial vehicles (buses preferred).
• A minimum of 1 year in a managerial or supervisory role overseeing fleet maintenance operations.
• Demonstrated knowledge of preventive maintenance scheduling and vehicle diagnostic techniques.
• ASE certifications strongly preferred.
• Valid driver's license required (CDL strongly preferred).

Preferred Attributes:

• Excellent organizational, communication, and leadership abilities.
• Demonstrated experience managing teams and effectively handling employee scheduling and payroll.
• Strong negotiation and budgeting skills to control departmental costs.
• Ability to manage multiple tasks simultaneously in a fast-paced environment.
• Proficiency with fleet management software and other relevant computer applications.
• Bilingual (English/Spanish) a significant plus.

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