Job Description
Salary: $70,442.74 - $91,561.39 Annually
Location : North East Focal Point - City of Deerfield Beach, FL
Job Type: Full-Time
Job Number: 01040
Department: Community Services
Division: Grants Administration
Opening Date: 11/01/2024
Closing Date: 12/6/2024 5:00 PM Eastern
Summary Objective The purpose of this position is to provide citywide grant management, managing pre-and post-award activities related to a variety of federal, state, and local grant programs.
This class works independently, under limited supervision, reporting major activities through periodic meetings.
Essential Functions The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary. - Supervises, directs and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.
- Coordinates, assigns, and reviews work and establishes work schedules; maintains standards; monitors the status of work in progress; inspects completed work assignments; answers questions; gives advice and direction as needed.
- Identifies potential grant opportunities to meet the financial and operational needs of the city.
- Develops and leads a broad range of management tasks in conformance with grant-funded activities.
- Coordinates with City departments to identify and prioritize project funding needs.
- Manages the development of grant proposals for submission to funding agencies and post-award amendments, transactions, agreements, and extensions.
- Develops and maintains policies and procedures for grant management and strategies to optimize grant administration.
- Interprets federal, state, and local grant policies & procedures for City departments.
- Manages federal, state, and local grant-funded projects and administration of grants for assigned departments.
- Manages the City's Community Participation Grant program.
- Serves as liaison between funding agencies and City departments.
- Serves as Administrator of the City's grants management database.
- Monitors grant awards to ensure compliance with terms and agreements.
- Prepares, reviews, and submits grant awards programmatic, financial, and closing reports.
- Prepares and reviews grant-related Commission agenda items and Public Notices.
- Prepares Citywide grant budget and carryover of funds requests.
- Prepares responses for grant-related audit activities; coordinates with internal accounting staff in preparing for annual audits and on-site monitoring by funding agencies.
- Administer grant management training and activities citywide.
- Develop and maintain a grant procurement inventory system.
- Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
Typical Qualifications MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS: - Bachelor's Degree in Accounting, Business Administration, Public Administration or Finance and
- Four (4) years of grant administration, project management and accounting experience or an equivalent combination of education, training and experience.
- Must possess and maintain a valid state driver's license with an acceptable driving history.
Knowledge, Skills and Abilities, Work Environment and Work Hours KNOWLEDGE, SKILLS AND ABILITIES: - Strong verbal and written communication skills
- Strong project management skills
- Ability to simultaneously manage multiple projects and timelines, maintain composure,
- productivity, and meet tight deadlines.
- Strong organizational skills with attention to details
- Has thorough knowledge of principles and practices of accounting work to include performing.
- budget and accounting activities and financial reporting
- Experience with proposal writing and grant administration.
- Ability to work independently and manage time effectively.
- Strong interpersonal skills
PHYSICAL DEMANDS: Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
- Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
WORK ENVIRONMENT: Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
WORK HOURS Monday - Friday 8am- 5pm (May be required to work nights, weekends and holidays to meet the business needs of the City.)
AMERICANS WITH DISABILITIES ACT COMPLIANCE The City of Deerfield Beach is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
ESSENTIAL SAFETY FUNCTIONS It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses.
Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed, and employees are properly trained.
EMERGENCY MANAGEMENT RESPONSIBILITIES Note: During emergency conditions, all City employees are automatically considered emergency service workers. City employees are subject to being called to work in the event of a disaster, such as hurricane, or other emergency situations and are expected to perform emergency service duties as assigned.
The City of Deerfield Beach values the service veterans and their family members have given to our country and supports the hiring of returning service members and military spouses.
01
Which of the following best describes your highest level of education?
- Less than High School
- High School Diploma or Equivalent
- Associate's Degree
- Bachelor's Degree
- Master's Degree or higher
02
Which of the following best describes your grant administration, project management and accounting experience or an equivalent combination of education, training and experience? Your response must be validated by the information provided in the WORK EXPERIENCE section of your application and will be verified by Human Resources if selected.
- Less than 1 year
- More than 1 year but less than 2 years
- More than 2 years but less than 3
- More than 3 years but less than 4
- 4 years or more
03
Do you have experience managing the development of grant proposals for submission to funding agencies and post-award amendments, transactions, agreements, and extensions? Your response must be validated by the information provided in the WORK EXPERIENCE section of your application and will be verified by Human Resources if selected.
04
How much supervisory experience do you have? Your response must be validated by the information provided in the WORK EXPERIENCE section of your application.
- No experience
- Less than 1 year
- 1 year or more
05
Do you have possession of a valid Florida driver's license with an acceptable driving history? (must remain valid throughout employment)
06
Has your driver's license ever been suspended, cancelled or revoked for any reason in the past 7 years?
07
Have you previously applied to this or any other position with the City of Deerfield Beach?
08
If yes, please state the position(s) and dates applied.
09
Where did you hear about this job opportunity?
- Governmentjobs.com
- LinkedIn
- Social Media
- Deerfield-beach.com
- Word of Mouth
- Other
Required Question City of Deerfield Beach, FL
Job Tags
Holiday work, Full time, Work experience placement, Local area, Immediate start, Night shift, Weekend work, Monday to Friday,