Job Description

We are seeking a reliable and organized Office Administrator with strong computer skills to support daily office operations. The ideal candidate will be comfortable using a range of software tools, including word processing, spreadsheets, and email platforms, and will play a key role in maintaining an efficient and productive work environment.

Key Responsibilities:

• Manage general administrative tasks including filing, data entry, scheduling, and answering phone calls.
• Prepare and edit documents, reports, and correspondence using Microsoft Office or similar tools.
• Maintain digital and physical filing systems and ensure records are updated and easily accessible.
• Handle email communication, calendar management, and meeting coordination.
• Assist with bookkeeping, invoicing, and inventory tracking using appropriate software.
• Provide support to staff and management as needed.
• Order office supplies and ensure the office is organized and well-maintained.
• Troubleshoot basic computer issues and liaise with IT support when necessary.

Qualifications:

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• Proven experience in an administrative role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office software (e.g., Google Workspace, QuickBooks, etc.).
• Strong typing skills and attention to detail.
• Excellent organizational and time management abilities.
• Strong verbal and written communication skills.
• Ability to work independently and as part of a team.

Working Conditions:

• Standard office environment.
• May require occasional lifting of office supplies or equipment (up to 25 lbs).

Established in 2000, Heart CPR is the premier provider of American Red Cross and American Heart Association Training Programs. We train over 50,000 people annually to respond to emergencies. We have offices in San Diego, Laguna Hills, Orange and Ontario, with remote training throughout Southern California.

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