Job Description

About Us :

Chasen Creative Media is a leading public relations and marketing consulting firm. Our dynamic team works with a forward-thinking approach to brand building with a multifaceted expertise focused on the beauty, lifestyle and digital sectors. We’re looking for an organized and motivated Office Coordinator to join our team and support our growing operations.

Position Overview :

The Office Coordinator will be the backbone of our office operations, ensuring that our day-to-day functions run smoothly. You’ll be handling administrative tasks, managing office supplies, supporting event coordination, and assisting with client interactions. The ideal candidate will have excellent organizational skills, attention to detail, and a passion for the beauty industry.

Details:

Work Hours: Monday to Friday, 9 AM to 6 PM. In-office five days a week, with some exceptions of Fridays work from home.

Key Responsibilities :

• Office Management : Oversee daily office operations, including office supply inventory, equipment maintenance, and overall cleanliness.
• Administrative Support : Provide support to team members with scheduling, document preparation, and client communication on an ongoing basis.
• Event Coordination : Assisting the team with event production needs, product launches, and media and influencer outreach initiatives.
• Data Entry : Manage databases, tracking media and influencer contacts, press releases, and internal documents.
• Sample Management: Coordinating press, editor, influencer, and celebrity gifting, mailers, sample sendouts, and returns.
• Placement Monitoring: Support team when needed on press and influencer clipping. 
• General Office Tasks : Handle incoming calls, emails, and other communication, along with other tasks as needed.

Qualifications :

• Bachelor’s degree in Communications, Business, or related field (preferred).
• 1+ minimum full-time working experience outside of internships preferably in a PR, marketing, or beauty-related industry.
• Positive attitude and team mentality.
• Excellent organizational and time-management skills.
• Proficient in Microsoft Office Suite, Google Workspace, and social media platforms.
• Strong communication skills, both written and verbal.
• Ability to multitask and work efficiently in a fast-paced environment.
• Passion for the beauty industry and familiarity with beauty PR trends is a plus.

Benefits :

• Competitive salary
• Health, vision, and dental benefits
• Opportunity for growth within the company
• Creative and collaborative work environment

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