Job Description

Job Description

Job Description

Ready to Build Your Career in Central Point, Oregon?

Picture yourself working in a community that blends small-town charm with easy access to Southern Oregon's natural beauty. Central Point is known for its welcoming atmosphere, vibrant local culture, and proximity to Medford's thriving business hub. From world-class wineries and farm-to-table dining to outdoor adventures like hiking Crater Lake, biking scenic trails, or exploring volcanic wonders, this region offers something for everyone.

At FD Thomas , we believe Central Point isn't just a great place to live- it's the perfect place to grow your career. As a Payroll Manager , you'll join a team that values accuracy, collaboration, and innovation. You'll play a key role in ensuring smooth payroll operations while enjoying all the benefits of living in one of Oregon's most picturesque areas.

Why FD Thomas?

• A culture built on excellence and teamwork.
• Opportunities for professional growth and development.
• The chance to work in a location where work-life balance truly thrives.

If you're ready to take the next step in your career and experience the best of Southern Oregon living, we'd love to hear from you!

ABOUT US:

F.D. Thomas, Inc. (FDT) is one of the largest coating and specialty contractors in the United States with offices in California, Oregon, Washington, and the East Coast.

F.D. Thomas, Inc. is headquartered in Central Point, OR. FDT is a wholly owned operating company of ASRC Industrial (AIS). AIS was founded in 2016 by Arctic Slope Regional Corporation (ASRC), an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. As part of an ANC all our operating companies are Minority Business Enterprises (MBE). We help our clients meet their diversity spending objectives while also providing sustainable returns for our nearly 13,500 Iñupiat shareholders.

By hiring Great People , we can provide Great Work to our highly valued customers, as we continue to grow an Extraordinary Company !

ABOUT THE JOB:

As the Payroll Manager at FD Thomas, you will lead and manage all aspects of payroll operations to ensure accuracy, compliance, and timely processing for a diverse workforce. You will have oversight of four direct reports. This role requires exceptional attention to detail, strong leadership skills, and advanced knowledge of payroll regulations across multiple states and union environments. You'll collaborate closely with HR, Finance, and leadership teams to maintain payroll integrity and deliver outstanding service.

Responsibilities:

Management Responsibilities

• Recruit, interview, hire, and train new department staff.
• Oversee daily workflow and ensure operational efficiency.
• Provide constructive, timely performance evaluations and coaching.

Essential Job Functions

• Implement, maintain, and review payroll systems to ensure accurate and timely processing of salaries, benefits, garnishments, taxes, and deductions.

• Manage payroll updates for new hires, terminations, and pay rate changes.
• Prepare and maintain accurate payroll records and reports.
• Ensure compliance with federal, state, local, and union wage and hour laws.
• Facilitate audits by providing required documentation.
• Maintain multi-union and multi-state pay rates and collective bargaining agreements.
• Perform other duties as assigned.

Payroll Responsibilities

• Collect, audit, and accurately enter weekly timesheets.

• Process weekly payroll for office and field staff; schedule distribution of checks and direct deposits.
• Manage garnishments, including research, correspondence, recordkeeping, and payments.
• Ensure weekly payroll deadlines are met.
• Process payroll loans and advances.
• Comply with Certified Payroll requirements.
• Prepare and process fringe benefit payments.
• Review all payrolls and special payroll checks.
• Audit payroll updates, weekly reports, and records; prepare documentation for annual audits.
• Ensure compliance with all applicable wage and hour laws.
• Prepare and submit required reports: Certified Payroll, Monthly Union/Labor Compliance, ACA reporting.
• Interpret and apply annual union contract changes promptly.
• Maintain accurate union information and rates in Vista.
• Report exempt filings to IRS and applicable states.
• Ensure signed collective bargaining agreements for all work areas.
• Manage retirement and pension contributions and payments.

Payroll Tax Responsibilities

• Prepare and process weekly, monthly, quarterly, and annual payroll tax payments and reports.
• Handle federal and multi-state payroll tax filings.
• Complete year-end closing, W-2 processing, and distribution.
• Prepare year-end state and federal payroll tax filings.
• Stay current on payroll systems, tax laws, and wage regulations; correspond with tax agencies as needed.
• Assist employees with payroll and tax-related inquiries.

Health & Welfare Administration

• Track missed benefit deductions for employees on leave or FMLA.
• Reconcile monthly benefit carrier invoices for accuracy.
• Initiate benefit-related accounts payable payments.
• Track vacation, personal time, and other paid time off.
• Respond to payroll inquiries and perform quality control reviews.

Record Keeping

• Maintain and organize payroll documents securely and confidentially.
• Ensure accurate electronic and manual employee files, including benefits participation.
• Set up new hires in Viewpoint, complete state new hire reporting.
• Handle employment verifications and manage unemployment claims.
• Oversee multi-state surveys and Keystyle approvals for payroll documentation.

Other Responsibilities

• Perform additional duties as business needs arise.
• Provide excellent customer service by responding to and resolving employee questions promptly.

ABOUT YOU:

FD Thomas believes our most valuable resource is our family of skilled, loyal, and professional employees. Our formula for success is easy, we believe Great People + Great Work = an Extraordinary Company. We not only look for people who possess the great skill sets and experience in the industry, but people with "can do" attitudes and train them to work to FDT standards. Our company's passion and purpose are to leave things better than we found them.

In addition to your passion and purpose, to be successful in this Payroll Manager role, you will possess the following:

• Associate degree, technical school, or college coursework in a related field; equivalent combination of education and experience will be considered.
• Minimum 5 years of payroll supervisory experience in a similar-sized organization; job coding experience preferred.
• Strong knowledge of multi-state payroll regulations , union payroll practices, and collective bargaining agreements.
• Demonstrated efficiency in processing prevailing wage documentation and possess in-depth knowledge of prevailing wage practices, policies, and compliance requirements.
• Working knowledge of Wage & Hour laws and BOLI guidelines .
• Extensive expertise in payroll operations, including preparation, balancing, internal controls, and payroll tax compliance.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and payroll software; Vista Accounting experience preferred.
• Strong analytical, problem-solving, and troubleshooting skills.
• Excellent organizational skills with exceptional attention to detail.
• Proven ability to multi-task and prioritize effectively in a fast-paced environment with competing deadlines.
• Strong verbal and written communication skills; ability to draft clear procedures and reports.
• Ability to maintain confidentiality and handle sensitive information with integrity.
• Demonstrated leadership and supervisory skills with a focus on team development.
• 10-key proficiency and advanced spreadsheet/reporting capabilities.
• Ability to establish and maintain positive working relationships across all levels of the organization.
• Commitment to accuracy, efficiency, and quality in all tasks.

Preferred Qualifications

• Associate degree in Finance or Accounting .
• 10 years of payroll experience.
• Bilingual in English/Spanish (highly desired).
• Experience with Vista Accounting or similar ERP systems.
• Familiarity with union contract interpretation and compliance.

We thank you for your time in learning a little about us here at F.D. Thomas , as well as the opportunity we have available for someone who is Dependable, People-oriented, and Achievement-oriented.

You will find we offer a generous Benefit Plan which includes PTO, Matching 401k , Paid Holidays, Medical (Starts on your 1st day) , Dental, Vision options, and much more! Our annual salary range for this role is $125k -$140k depending on the combination of experience and/or education & certification.

EEO Statement:

ASRC Industrial and its operating companies affords equal opportunity in employment to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, pregnancy, familial status, disability status, veteran status, citizenship status, genetic information or any other characteristic protected under Federal, State or Local law. ASRC Industrial is an Equal Opportunity Employer.

ASRC Industrial, ("AIS"), and its Operating Companies will never ask job candidates for sensitive personal information (such as Social Security numbers, banking details, or payment of any kind) during the hiring process. If you receive unsolicited communications from individuals claiming to represent ASRC Industrial using non-official email addresses (e.g., not from @asrcindustrial.com), please report the message and do not engage. Official job postings can always be found on our website: asrcindustrial.com/careers/

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