Position: Virtual Assistant
Working Hours/Shift: Full-time, 9:00amâ6:00pm CST â Monday to Friday
Salary Range: USD 1500 per month depending on experience
This isnât your typical Executive Assistant role. Our EA is the backbone of the businessâbringing structure, consistency, and momentum to everything we do. Youâll directly support the founder, Juan, and play a crucial role in both client operations and internal systems.
Weâre looking for someone proactive, highly organized, and driven to grow with us. You donât need a background in fitness or nutritionâweâll train you. You do need strong attention to detail, excellent communication skills, and a relentless desire to improve processes.
Direct training via Zoom + Loom walkthroughs
AI support tools, including pre-trained ChatGPT conversations in Juanâs tone and style
Daily guidance from Juan and access to key systems and documentation
Growth opportunities in a mission-driven, fast-growing company
1. Client Operations
Onboarding Clients
Upload workouts (Trainerize), input goals (macros, steps), add routines to calendars, send walkthroughs, and ensure clients understand the program.
Biweekly Check-Ins
Pull Typeform data, run through AI for feedback, organize notes, and apply program adjustments.
Programming Support (Weekly)
Create and update programs, adjust goals and habits, track compliance, and follow up with disengaged clients.
Challenges & Prizes
Monitor participation, track eligibility, manage prize documentation, and coordinate prize distribution.
2. Communication & Content
Trainerize Messaging
Flag key messages for Juan; eventually reply to FAQs using AI guidance.
Instagram Stories
Post twice daily using approved or relevant content.
Podcast Support
Upload/edit episodes, coordinate short-form clips, and organize media files.
Social Proof
Screenshot wins, organize into folders for social/internal use.
3. Systems & Financials
Stripe & Finance Oversight
Track payments, log updates, flag failed charges (no finance background neededâAI + Juan support provided).
Budget Reconciliation
Compare revenue vs. expenses weekly.
File Organization
Maintain clean documentation and clear shared folders.
4. Direct Support to Juan
Inbox & Email Support
Triage emails, draft appropriate replies.
Daily Summary
Share end-of-day report, including completed tasks, pending reviews, and urgent issues.
Accountability & Scheduling
Help Juan stay on track with priorities, tasks, and calendar.
Proactive â Thinks ahead and solves problems before they arise
Organized â Keeps everything clean, current, and moving forward
Clear Communicator â Professional, warm, and direct
Mission-Driven â Believes in the overall vision and goals
Loyal & Reliable â Someone I can count on daily
Female candidate
Young and ambitious
Familiar with the Apple ecosystem ( MacBook + iPhone required )
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