Job Description

Job Description

Job Description

Salary: $52000/year

Summary of Responsibilities

Washington University of Science and Technology (WUST) is dedicated to providing a diverse student body with career-focused education rooted in scholarly, innovative, and practical approaches that address global challenges.

As our student community continues to grow, we are seeking a versatile Administrative Assistant to join our Student Services team. This role provides cross-functional support in registrar services, faculty file management for HR, and coordination with Career Servicesserving as a key liaison across departments to ensure smooth operations and student success.

Essential Job Duties

Registrar Support

• Maintain accurate student records and track academic progress.
• Assist students with understanding degree requirements and verifying graduation eligibility.
• Manage appointment scheduling, process enrollment and transcript requests, and support academic events such as graduation ceremonies.
• Ensure clear communication and confidentiality in all registrar-related tasks.

HR Assistance

• Support the HR lead in collecting, verifying, and organizing faculty documentation (e.g., transcripts, licenses, employment forms).
• Follow up on missing items and maintain a secure, well-organized HR filing system.
• Generate standard reports and assist with compliance-related tasks as needed.

Career Services Support

• Provide logistical and administrative support for career events such as fairs, employer panels, and workshops.
• Coordinate event details, manage scheduling, and support day-of logistics.
• Greet and assist students, answer questions about career resources, and manage advising appointments.
• Use platforms like Handshake to post opportunities, track attendance, and support student engagement.
• Collaborate with other departments to promote career-related programs and outreach.

Perform additional tasks as assigned by the supervisor

Required Qualifications

• Bachelors degree in Business Administration, Human Resources Management, Communications, Psychology, Public Administration or other related fields.
• Strong written and verbal communication skills. Must provide responsive, student-friendly service and communicate clearly with diverse audiences.
• Skilled in Microsoft Office or Google Workspace
• Detail-oriented with strong multitasking and scheduling skills. Able to prioritize effectively in a fast-paced setting.
• Collaborative, reliable, and eager to support students and colleagues. Cultural sensitivity and a positive attitude are essential.
• Flexible and proactive in navigating shifting priorities. Willing to learn and grow with evolving campus needs.

Work Schedule

9:00am to 5:00pm Monday Friday.

Compensation and Benefits

• Base Salary: Starting at $52,000 per year
• Tuition Assistance
• Medical Stipend
• 401(k) Retirement Plan
• Professional Development Support
• Paid Time Off (PTO) and Sick Leave
• Parental Leave

Work Location: In person

Job Tags

Similar Jobs