Job Description

Archdiocese of New York

Archives & Records Management Office

Archives Assistant

December 2024

Office Overview:

The Archives of the Archdiocese of New York serves as the final repository for the historical records of the Archdiocese, including the papers of 10 former bishops; materials related to various offices and groups within the Archdiocese; records of special events, such as papal visits; and historical materials from parishes, schools, and other institutions. The mission of the Archives is to document the history of the Archdiocese by collecting and preserving these materials, and making them available to Archdiocesan priests and employees, as well as members of the scholarly community, authors, and other interested persons who seek to evaluate the difference that the Archdiocese had made on the Church and the society as a whole.

Reports to:Director of Archives & Records Management

Responsibilities:

• Assist with research requests from various offices, parishes, and the general public ranging from institutional history and reproduction requests to genealogy.
• Communicate with co-workers, other Archdiocesan offices, parishes, and outside researchers in a professional, helpful manner.
• Respond to genealogy requests, which necessitate extensive research with and transcription of historical records that are often handwritten in cursive.
• Organize and arrange records sent to the Archives by various Archdiocesan institutions, following Archives guidelines and retention policies.
• Assist with the collection of sacramental records from Archdiocesan parishes for digitization, which includes communication with pastors and parish staff as well as site visits and transfer of record books.
• Manage the general email inbox and phone line for the Archives, responding to queries or directing to the appropriate person.
• Actively expand knowledge of archival organization and arrangement principals, with the goal of assisting in processing the backlog of archival collections.
• Contribute to the Archives’ online presence, including updating social media accounts and providing information for the website.
• Respond promptly and politely to all reference requests from parishes, offices, and outside researchers.
• Communicate clearly and effectively with manager and all Archives users.
• Expand knowledge of the Archives holdings, the Archdiocesan history, archival principals, and genealogical research to better respond to reference requests.

Education, Experience, and Skills:

• Education: Bachelor’s degree in history or related field required; Master’s degree in Archival Studies or equivalent preferred.
• Experience: 1+ year(s) in Archives or related field.
• Driver’s license and car required.
• Proficiency in MS Office Suite and other equivalent computer skills.
• Knowledge of, or willingness to learn, archival terms, standards, and methods.
• Ability to work independently.
• Ability to read cursive.
• Excellent organizational skills and strong verbal communication skills; willingness to collaborate when possible.
• Physical Requirement: ability and willingness to lift boxes weighing up to 40 lbs.

Compensation range for this position is: $30.00 – $31.75 per hour.

This position is considered non-exempt and eligible for overtime. 

Interested candidates should send a cover letter and resume to:

[email protected]

Job Tags

Similar Jobs