Position Overview:
The Marketing Project and Operations Manager will support the Executive Vice President of Marketing and the Directors of Marketing, Communications, Creative Services, and Enrollment Services. This role requires a highly detail-oriented, proactive, and adaptable professional who can manage multiple projects, coordinate cross-departmental initiatives, and ensure timely delivery of marketing and operational objectives. The ideal candidate is a quick learner, takes ownership of tasks, and thrives in a fast-paced, results-driven environment.
Minimum Qualifications:
● Bachelor’s Degree in business administration or relevant field
● 5+ years of experience in project management, executive/office administration, or operational management roles.
● Experienced in handling cross-departmental projects, project tracking, office management, and senior leadership support.
● Strong organizational, multitasking, and problem-solving abilities.
● Proficient in Google Workspace, CRM systems, and project management tools.
● Excellent verbal, written, and interpersonal communication skills.
● Demonstrated ability to handle confidential information with discretion.
● Adaptable, proactive, and solution-oriented mindset.
Knowledge, Skills and Abilities:
● Detail-oriented, organized, and deadline-driven.
● Strong project management skills including task tracking and progress monitoring.
● Ability to organize and oversee office operations, administrative processes, and departmental workflows.
● Skilled in coordinating complex projects across multiple teams.
● Strong verbal and written communication skills for collaboration with executives, colleagues, and external partners.
● Ability to anticipate needs, solve problems independently, and provide actionable recommendations.
Job Duties:
● Manage and track multi-departmental projects to ensure objectives and deadlines are met.
● Monitor progress on key projects and proactively address potential challenges.
● Support the EVP of Marketing and Directors by preparing reports, presentations, insights, and executive-level updates.
● Provide support to cross-functional teams with tasks and deliverables as requested.
● Provide project support to data analysts, including tracking projects and validating data to maintain accurate, actionable metrics and reports.
● Manage vendor accounts and information across all marketing departments.
● Provide administrative support to Finance by obtaining, organizing and verifying vendor invoices and receipt documentation for processing.
● Prepare, proofread, and finalize documents, presentations, and reports.
● Document meeting discussions, decisions, and action items, and distribute meeting minutes to stakeholders.
● Coordinate schedules, meetings, travel arrangements, and calendar management for marketing leadership and team members.
● Serve as a liaison between marketing and home office departments, facilitating communication, collaboration, and alignment on projects, initiatives and operational efficiency.
● Maintain operational systems, office supplies, and department documentation.
● Support general administrative tasks, including mail handling, scheduling, and filing.
● Proactively anticipate and address leadership, team, and departmental needs, providing solutions and recommendations to improve efficiency and effectiveness.
● Ensure accuracy, timeliness, and high quality in all aspects of work.
● Handle confidential information with discretion and maintain confidentiality at all times.
● All other duties as assigned.
Physical Requirements:
Carrying, Climbing, Crawling, Driving, Kneeling, Lifting up to 25 pounds, Pulling , Pushing, Reaching, Sitting, Squatting, Stooping, Bending, Twisting, Walking, Grasp, Talk or Hear. The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Blue Learning considers applicants for all positions without regards to race, color, national origin, age, religion, sex, marital status, veteran or military status, disability, or any other legally protected status. ResponsiveEd is an Equal Opportunity Employer. Occasional national travel: occasional prolonged and irregular hours
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